Privacy Policy

The ACMDTT is governed by provincial privacy legislation, the Personal Information Protection Act (PIPA) that came into force in Alberta on January 1, 2004. 

The ACMDTT is committed to following the guidelines set out in PIPA to ensure that personal information about our members is protected.  We have developed this Privacy Policy to ensure compliance with PIPA.

How do we protect your privacy?

We protect your privacy by undertaking rigorous confidentiality and information security measures.

  • Some personal information, including the names and email addresses of our members, reside with our service provider, Steppingstones Partnership Inc. in Dallas, Texas.  The service provider has been contracted by the ACMDTT to collect, manage, store, analyze and report data related to the College's Continuing Competence Program.  The ACMDTT has entered into an agreement with our service provider to ensure that the confidentiality of our member's personal information is maintained and that there are appropriate security measures in place. From time to time, for limited and specific purposes, such as surveys, we engage data managers that would have the effect of your information being temporarily stored in the U.S. In these cases, as with Stepping-stones Partnership, we ensure agreements are in place to safeguard your information.  Members can obtain further information by contacting our Privacy Officer, Pam Armitage.
  • We protect your privacy by undertaking rigorous confidentiality and information security measures. 
  • All personal information held at our office is under lock and key or is password protected and accessible only to staff requiring access.
  • All office staff coming into contact with personal information are trained to safeguard the information and follow strict confidentiality policies.
  • We only maintain information for as long as we require it.  Information about our members is retained for a minimum period of 10 years after membership ceases, at which time the information may be destroyed.
  • We destroy paper files containing personal information by shredding them. We destroy electronic information by deleting it and, when the hardware is discarded, we ensure that the hard drive is physically destroyed.

Accessing Personal Information

Generally, you have the right to see personal information we have about you that is in the ACMDTT’s possession.

Access may only be denied in certain specific circumstances provided for in PIPA, such as where your information would reveal personal information about another individual, or where the information is being collected for an investigation pursuant to the Health Professions Act. We reserve the right to charge a nominal fee for such requests.

If there is a problem, we ask that you put your concern in writing. If we cannot provide you with the access you request, we will let you know within 30 days, if at all possible, and explain the reason as best we can.

If you believe there is a mistake in the information we hold, you have the right to ask for it to be corrected. This applies to factual information and not to any professional opinions we may have formed. However, we may ask you to provide documentation that shows our files are wrong.

What is “personal information”?

Personal information is information about an “identifiable” individual. It includes information such as personal characteristics (e.g., gender, age, income, home address, home e-mail address or phone number, ethnic background, family status), educational background, work experience, and opinions or evaluations.  Personal information is distinguished from business information (e.g., an individual’s business address and telephone number), which is not protected by privacy legislation.

By Regulations under the Health Professions Act, you must provide certain personal information to the ACMDTT. This information includes: name, unique registration number, status, education, training and experience, restrictions on practice or conditions imposed on permit, and other particular information in cases where a practice permit is suspended or canceled.

What personal information does the ACMDTT collect?

The ACMDTT collects the information that it requires in order to carry out its functions under the Health Professions Act, the Regulations, and bylaws. The information that we collect is information that the ACMDTT requires to fulfill its duties as a regulatory body.

Examples of personal information that the ACMDTT might have about our members includes:

  • Personal contact information, including  home address and telephone number.
  • Information originally submitted when applying for membership, such as written references, educational history, and examination results.
  • Financial information, such as credit card numbers, if annual fees were paid by VISA or MasterCard.
  • Information received and obtained as a result of a complaint.

How does the ACMDTT use personal Information?

The ACMDTT uses personal information to fulfill its mandate to regulate the profession of medical radiation technology.  Examples of how personal information is used are:

  • To assess whether applicants meet the initial requirements for registration with the ACMDTT.
  • To assess whether applicants are eligible to have their practice permit renewed or reinstated.
  • To provide information, newsletters, and notices to our members.
  • To facilitate payment of fees.
  • To facilitate complaints.

Is personal information shared with anyone other than ACMDTT employees and volunteers?

For the most part, the ACMDTT uses personal information for internal purposes.  Therefore, it is primarily ACMDTT’s employees and Committee members who will have access to your personal information.

However, external consultants or contractors may also have access to personal information, if access is necessary.  For example, the ACMDTT’s accountants and auditors may have access to information about our membership when providing accounting services and conducting their annual audit.  In addition, our computer consultants may have access to personal information from time to time.

We also share information with the CAMRT, the national body for medical radiation technologists.

We may also be required to disclose personal information to an external party without first obtaining consent for disclosure, where such disclosure is required or permitted by PIPA, or other legislation.  For example, disclosure of personal information may occur during the complaints process or pursuant to direction by Alberta’s Department of Health and Wellness for their purpose of workforce planning and policy development.  However, disclosure without consent can only occur if it is specifically authorized by another statute, Regulation, or Bylaw.  In both examples listed above, disclosure is authorized by the Health Professions Act.

 

ACMDTT Privacy Officer

Pam Armitage
800, 4445 Calgary Trail
Edmonton, AB T6H 5R7

parmitage@acmdtt.com

 

 Members